Oilfield equipment rental
Rental software built around the serial number, not the line item.
Blowout preventers, accumulators and spools are assets that cycle, not inventory that depletes. iPACER tracks every one of them individually — through dispatch, the well, the return and the redress bay — and bills from the signed field ticket.
The asset cycle, enforced
Rental equipment is never consumed. It moves through four states, and the system refuses transitions that would break traceability or ship untested iron.
- 01
Ready
The asset is in the yard with a valid pressure test on file. Nothing else can be dispatched — an expired test blocks the assignment rather than producing a warning somebody clicks past.
- 02
On job
Assigned to a rental job at a specific well, accruing at its contracted rate. Day rates, standby rates and minimum terms are held per asset class and per customer.
- 03
Returned
Checked in against the job with condition noted. The rental period closes and the billing window for that well is fixed.
- 04
Redress
Seals, rams and consumables replaced, with parts drawn from inventory and labor booked. Redress cost lands against the asset, so lifetime cost per serial is a real number.
Five ways rental billing goes wrong
Each of these is a design decision in iPACER, not a report you run afterward to catch it.
- Equipment moved to a second well and the invoice was wrong
- Each well gets its own billing period and its own invoice. iPACER splits the rental at the move date and allocates redress across the wells it applies to, then carries the split through to revenue recognition so per-well margin survives.
- The field ticket was never signed and we billed anyway
- A rental invoice cannot exist without a signed field ticket. The ticket is the authorization layer, not a formality captured after the fact.
- We do not know which BOPs actually earn
- Utilization and margin are tracked per serial number. Rental revenue, delivery revenue and redress cost all carry the rental job as a dimension on the journal line, so equipment profitability comes out of the ledger instead of a spreadsheet.
- A stack shipped with an expired pressure test
- Pressure-test validity is checked when equipment is assigned to a job. Test records are kept against the serial with their dates, so the audit trail exists when a customer or regulator asks for it.
- Sub-rented equipment disappears from the numbers
- Third-party equipment re-rented to a customer is tracked as a distinct cost against the job, so the margin on a sub-rental is visible instead of buried in equipment expense.
Field operations that work without signal
Mobile field tickets
Crews capture the ticket on a phone at the wellsite, including equipment on the job and the customer signature that authorizes billing.
Inspection forms
Build your own checklists from 26 field types. A failed safety item creates a corrective action automatically, linked to the asset and the crew that raised it.
Timecards against the job
Regular, overtime, double time and per diem, coded to the project and cost code so labor lands in job cost the same day it is worked.
Running construction work as well? See construction job costing.
See it with your own fleet
Send us the shape of your equipment list and we will stand up a workspace you can click through.